Free Time Card Calculator

Calculate weekly work hours, overtime, and pay to streamline payroll.

Weekly time card

• Total hours: 0.00

What are time cards?

A time card is a tool used to record the start and end times of an employee's workday.

Employees can enter this data manually in:

• Word document,
• Excel spreadsheet, or
• Printed time card template.

When filling out a time card, employees typically need to add:

• Workday start time,
• Workday end time,
• Overtime (if applicable), and
• Total hours worked.

Sometimes, time card templates include lunch breaks, too. Breaks are deducted when calculating the total number of work hours.

Here’s an example of a typical time card template:

Printable time card template

What are time card calculators?

Time card calculators give employees a sum of their daily and weekly work hours.

Clockify’s free time card calculator helps you:

• Keep employee attendance records,
• Log weekly work and lunch break time,
• Calculate payroll correctly, and
• Gather information on productivity in the workplace.

How to use a time card calculator?

Step #1: Customize the time card

You and your team members can enter the name in the top left corner of the calculator, and select the appropriate date range. The Add custom note in print option allows you to insert a custom note that will appear on paper/PDF.

Adding a note

Step #2: Calculate work hours

To calculate the total number of hours for each day, enter start and end times (or select the time from the dropdown menu).

You can also add the time spent on breaks — in one of the following 2 ways:

• Enter break duration under Break deduction, or
• Enable Specify break start/end time, and enter the exact time period you were on the break.

Calculating total hours

Step #3: Calculate your pay

The time card calculator can calculate payroll based on billable hours and the hourly rate.

Setting up the hourly rate

Step #4: Calculate overtime

Our free time calculator with overtime displays the number of overtime hours. To use this option, enable Use overtime rate.

Overtime settings

Step #5: Print/download the time card

Having compiled all the data, you can print the employee time card.

You can also download the time card in CSV format (which can be opened in Excel) or save it as a PDF.

Saving a time card as a PDF

Understanding employee classification for payroll

To compensate staff members fairly and according to the law, you should be familiar with the employee classification. The distinction relevant for payroll includes 2 main categories — exempt and non-exempt employees.

Exempt employees are those who:

• Have a fixed salary,
• Get paid at least $1,128 a week, and
• Are deemed as “white-collar” workers performing duties outlined by the U.S. Department of Labor.

Non-exempt employees are typically paid by the hour, and most commonly perform manual or skilled work. These workers are eligible for overtime pay and minimum wage, while exempt employees aren’t.

FAQs about time cards

How do you calculate pay based on minutes?

Calculating pay when work time includes minutes requires you to convert this time into decimal hours. A time card calculator converts the hours for you.

What is the difference between a time card and a timesheet?

The main difference between a time card and a timesheet is the information they contain. Time cards typically include only work start and end times, while timesheets offer more detail about the work hours, so there can be more than one time entry per day.

Can an employer remove hours worked?

No, an employer can’t legally remove time worked from submitted time cards, except when time card contains inaccurate information.